Certified Payroll for Public Works: An Introduction
Certified payroll is a reporting requirement associated with certain prevailing-wage projects. It documents workers, classifications, hours, rates, deductions, and other required information, accompanied by a signed compliance statement.
When it applies
Davis-Bacon and Related Acts require weekly payroll submissions for covered federal or federally assisted construction. State and local public-works laws may impose different forms, portals, timelines, and coverage. The contract and administering agency identify the applicable requirements.
What the federal record generally covers
- Worker identifying information required by the rule
- Correct work classification
- Daily and weekly hours
- Rate of pay and fringe-benefit treatment
- Gross wages, deductions, and net wages
- A signed statement of compliance
WH-347 and equivalent formats
The U.S. Department of Labor describes Form WH-347 as optional, but covered contractors must provide the required payroll information and statement of compliance. Electronic systems may impose their own fields and signature procedures.
Common control points
- Use the wage determination incorporated into the contract
- Review classifications against work actually performed
- Track apprentices under applicable program rules
- Collect and review subcontractor payrolls
- Correct errors using the agency’s required procedure
- Retain supporting records for the required period
Official sources and further reading
This overview is educational and is not legal advice; it cannot determine whether a law, certification, wage rule, or solicitation requirement applies to your business. Rules differ across federal, state, and local procurement and can change. Verify the current official solicitation and consult the issuing agency or a qualified adviser when needed.
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